Questions To Ask Your Reception Venue Before Booking
Photo credit: Kent Caterers
When venue shopping, we know how easily it is to get caught up on the look of one place. First, you have to consider what type of venue you would like - a hotel, country club, event center, mansion, or outdoor location. Then, you have to analyze the style, ambiance, size, layout, location, and more. We want to remind you to look beyond what meets the eyes though and not forget to ask the important questions so you don't have any surprises down the road. Here are some of those key questions you should ask to before booking:
- Is my date available?
- Do you book more that one event per day?
- How many hours would be available to me?
- Do those hours include set up and breakdown?
- Where would vendors load-in?
- What is the guest capacity?
- Does that number allow for a dance floor and guests and catering staff to move around comfortably?
- Will you work with me on the best options for floor layout?
- Are table, chairs, and linen included in my rental fee? If yes, what size and style are available?
- Do you provide china, glassware, or flatware?
- What does the rental fee all include?
- Do you require security or valet? If yes, do you provide the company or do I find my own?
- Is there enough parking for guests? Is parking free?
- Can the venue be accessed by a limo or shuttle bus?
- Is the venue handicap accessible?
- Are there sufficient amounts of restrooms for guests?
- Are there any noise restrictions or music limitations?
- Is in-house A/V provided?
- What type of electricity and power is available?
- Do you allow rose petals, sparklers, confetti, or candles?
- Will an on-site coordinator be present the day-of?
- Do you work with a specific caterer, provide a preferred catering list, or can we choose our own caterer?
- What is the alcohol policy and rules?
- If the venue is outside, is there a backup plan for inclement weather?
- Is there a changing room or bridal suite available?
- If the venue is not a hotel, where are the nearest ones for out-of-town guests to stay at?
- Are there any rules or fees we have not discussed?
We hope these were helpful and remember, try not to get caught up in the what meets the eye because we wouldn't want you to be hit with surprises down the road.